Is DocuSign legal in the EU? How to use DocuSign?

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DocuSign

In short, DocuSign is one of the leading digital signature services. With this platform, you can quickly create digital signatures for signing electronic documents. This process involves (1) scanning a paper document into a digital format such as PDF or (2) making a new digital copy entirely from scratch.

In addition, the platform allows you to send a request to others to sign your document. One of the best digital signature services in the world, you can sign documents from your PC, mobile device, or file storage space such as Dropbox or Google Drive.

Table of Contents

What is DocuSign

Each digital signature comes with an audit trail that allows you to check the validity of each signature. It also offers an efficient yet simple workflow that gives people of all disciplines, from real estate agents to teachers and students, the freedom to change.

Have you ever digitally signed a document? So it’s very likely that you’ve used or at least heard of DocuSign. For ten and a half years, he has been a world leader in digitizing tasks that previously required placing a pencil on paper.

DocuSign’s business is built on trust. So it’s very worrisome to see the company reporting a violation of one of the systems.

DocuSign reported an increase in targeted spam campaigns that abuse the company’s brand in its website update.

At first glance, the damage seems to be relatively small. DocuSign said no name, address, social security number, or payment details were accessed. So what did the attacker get? Email address, probably over 100 million.

The current problem is that cybercriminals have a way to refine their attacks on large numbers of people. Someone who is doing business online. People who exchange contracts and complete the trading process digitally. In short, it’s the kind of people that cybercriminals like spearfish.

How to use docusign?

When someone submits a DocuSign document for digital signature, they first receive an email from DocuSign sent on behalf of the sender.

  1. Check email from DocuSign-Open the email and check the sender’s message. Click Review Document to start the signing process.
  2. Accept Digital Signatures-Confirm consumer disclosure and select they agree to use electronic records and signatures check box. Click Continue to start the signing process. To view and sign documents, you must agree to do business electronically. Note: For more options, click More Actions. See the signature documentation for more information on other available actions.
  3. Start the signing process. Click the Start tab on the left to start the signing process. You will be redirected to the first tag that requires action.
  4. You will be asked to adopt your signature.
  5. Check Name: Make sure the name and initials are correct. If not, change it as needed.
  6. Adopt a signature
  7. Click Recruit and Sign to adopt and save the signature information and return it to the document.
  8. Signature Verification-When you have finished clicking all the signature tags in the document, click Finish to verify your signature. A message is displayed stating that the document is complete. You can now download a PDF copy or print a copy of your document. The sender receives an email with the signed document attached, and the signed document is displayed in the DocuSign account.

How to change signature in docusign?

When you sign a document, you may need to change the signature. For an overview of this process, watch a video on how to change your signature and adopt a custom signature.

The general scenario is:

  • Misspelled names need to be corrected
  • Renamed since the last signing
  • Users with shared email addresses will need to receive envelopes addressed to both users and change their signatures to ensure that the correct user is signed.
  • Note: These restrictions apply to significant changes.
  • You need a DocuSign account to implement multiple signatures.
  • If you are the only signer, you will not be able to select a saved signature.
  • First-time signers cannot change their signature after adopting the first signature.

Some other restrictions may prohibit you from changing your signature. For more information, see Why can’t change my signature?

  1. All available signatures are displayed. Click New Hire to add a new signature.

Note: You can also click Edit to edit an existing signature or click the X to the right of the signature to delete the existing signature.

  • Make sure your full name and initials are correct before choosing a style, drawing, or uploading your signature. When you’re done, click Recruit and Sign.

Adopt an image and sign it.

Note: For more information, see Adopting signatures.

  • Change the adopted signature.

If you accidentally adopt a signature, or if you need to change your signature, you can choose a new signature.

Note: The document must be in the process of changing the signature. You cannot change the signature of the completed document.

  • Click the signature, then click Modify.
  • Image of the Change Signature dialog box
  • Select an existing signature or click + Add to add a new signature.
  • Image to select signature dialog

Note: You can also edit or delete an existing signature by clicking Edit or the X to the right of the signature.

  • Make sure your full name and initials are correct before choosing a style, drawing, or uploading your signature. When you’re done, click Recruit and Sign.

How does DocuSign help meet legal requirements?

DocuSign was developed to meet the legal requirements of the USESIGN Act. By allowing users to:

  • Use multiple forms of authentication to verify the signer’s identity
  • Confirm the signer’s intention to sign electronically
  • Link the signature to the signer and the document
  • Record all-important document and signature activity
  • Allow secure and continuous access to DocuSign documents
  • Protect your documents with stickers that use a combination of secure system processes and PKI (Public Key Infrastructure) technology.

The DocuSign Digital Signature Legality Guide is the result of a legal investigation into the laws and practices related to digital signatures in each country. Each country-level analysis was conducted by a local law firm in that country in the local language of that country. This legal analysis was then complemented by a complementary study of digital signatures and digital signature technology standards by independent technical experts.

 In summary, this information is provided as a public resource to understand the legality of digital signatures and clarify some of the common misconceptions about the legality of international digital signatures.